RFP for Lawn Maintenance for 2025
/The Finger Lakes Regional Land Bank Corporation (FLRLBC) is seeking written quotes for lawn maintenance services at a total of 9 residential properties throughout Seneca County.
The FLRLBC’s has recently learned that its previously arranged contractor for the 2025 season procured through the New York State Preferred Source program is unable to perform lawncare services this season.
As the mowing season is now beginning, it is imperative that the FLRLBC procure lawn mowing services and begin work as quickly as possible at the addresses listed below:
1. 8388 Knight Street, Interlaken (.28 Acres, vacant lot)
2. 2271 East Seneca Street, Lodi (.52 acres, vacant lot)
3. 2146 W Seneca Street, Ovid (.21 acres, vacant lot)
4. 2125 W. Seneca Street, Ovid (.27 acres, vacant lot)
5. 1372 Prospect Street, Ovid (Willard) (.23 acres, vacant lot)
6. 1473 Pleasant Street, Ovid (Willard) (.27 acres, vacant lot)
7. 55 Washington Street, Waterloo (.15 acres, existing structure)
8. 22-26 Virginia Street, Waterloo (.21 acres, vacant lot)
9. 17 South Walnut Street, Waterloo (.23 acres, vacant lot)
All properties are in a residential neighborhood setting averaging at .26 acres in size. Conditions vary, with some sites recently having undergone demolition work.
More properties may be added to the contract as the FLRLBC acquires properties throughout the year.
SCOPE:
· An initial mow of all sites upon execution of a contract
· Service Months: May 2025 through November 2025
· Lawns are to be maintained as to not allow for growth beyond 5” in height
· It’s generally expected that during the months of May and June more than a single mow will be necessary
· A single mow from July through November is expected to be sufficient to maintain 5” and below of length
· The contractor will inspect the grounds of each property prior to each mow and remove or move any sticks, branches, rocks, or general debris that pose a general safety concern to neighboring properties or persons when performing lawn maintenance. The contractor will place all natural debris such as rocks or sticks in an appropriate location on site.
· Contractor will remove any garbage or litter for disposal off site.
· The Contractor will perform Spring and Fall debris cleanup
Insurance Requirements:
The Contractor shall provide for itself and maintain at its own cost and expense until the completion of the Work the following forms of insurance:
a. Commercial General Liability (“CGL”) coverage with limits of liability not less than One Million Dollars (1,000,000) per occurrence and not less than Two Million Dollars ($2,000,000) annual aggregate . If CGL coverage contains a General Aggregate Limit, such General Aggregate Limit shall apply separately to each property. CGL coverage shall be written on ISO occurrence form GC 00 01 (1093) or a substitute form providing equivalent coverage. Products/Completed Operations aggregate not less than Two Million Dollars ($2,000,000). Deductible shall not exceed Ten Thousand Dollars for the General Liability ($10,000)
b. Commercial Liability Umbrella coverage with limits of liability not less than Two Million Dollars ($2,000,000).
c. Comprehensive Automobile Liability Coverage with limits of not less than One Million Dollars ($1,000,000) per accident.
d. Workers’ Compensation and Employers’ Liability in form and amounts required by law. The Finger Lakes Regional Land Bank Corporation shall be named as an additional insured on the policies required by subparagraphs (a) above. The Contractor shall furnish certificates of insurance to the Land Bank and corresponding policy endorsement for setting forth the required coverage hereunder prior to entering the Property or commencing any Work, and such policies shall contain an endorsement (1) requiring the carrier to give at least ten days’ prior notice of cancellation to the Land Bank, and (2) waiving subrogation. All insurance required by this Contract shall be primary and non-contributing to any insurance maintained by the Land Bank. The Contractors policy may not contain any exclusion for NY Labor Law, injury to employees or subcontractors. Subcontractors are required to have an unmodified Commercial Liability policy without limitation with respect to Employers Liability and injury to independent contractors. The Contractor shall ensure that any subcontractors hired carry insurance with the same limits and provisions provided herein. The Contractor agrees to cause each subcontractor to furnish the Land Bank with copies of certificates of insurance and the corresponding policy endorsements setting forth the required coverage hereunder prior to any such Contractor entering the Property or commencing any Work. In addition to providing an insurance certificate naming the Finger Lakes Regional Land Bank as an additional insured, the Contractor shall provide an Accord 855 form showing that NY Labor Law is not excluded from coverage.
e. Indemnification. To the fullest extent permitted by applicable law, the Contractor shall indemnify, defend, and hold harmless FLRLBC and the New York Housing Trust Corporation, and its contractors, officers, directors, servants, agents, representatives, and employees (each, individually, an “Indemnified Party” and, collectively, the “Indemnified Parties”), from and against any and all liabilities, damages, losses, costs, expenses (including, without limitation, any and all reasonable attorneys' fees and disbursements), causes of action, suits, claims, damages, penalties, obligations, demands or judgments of any nature, including, without limitation, for death, personal injury and property damage and claims brought by third parties for personal injury and/or property damage (collectively, “Damages”) incurred by any Indemnified Party to the extent caused by (a) any breach of this Contract by the Contractor, its contractors, subcontractors, officers, directors, members, servants, agents, representatives, or employees, or (b) the malfeasance, misfeasance, nonfeasance, negligence, unlawful act or omission, or intentional misconduct of the Contractor, its subcontractors, officers, directors, members, servants, agents, representatives, or employees, arising out of or in connection with this Contract or the Services to be performed hereunder. This paragraph shall survive the termination or expiration of this Contract.
Submission:
Written quotes are to be delivered by email by 12:00 PM on Friday, May 2nd to:
Joe McGrath
CEO/President
jmcgrath@co.seneca.ny.us
Please include proof of insurance and a breakdown of cost per property in the submission. If applicable, please provide information how the selection of your company will further the Land Bank’s goal of award a fair share of contracts to Minority& Women Owned Business Enterprises and to award contracts to those who have evidenced compliance with the laws of the State of New York prohibiting discrimination in employment.
Questions:
Please submit questions by email to jmcgrath@co.seneca.ny.us by Thursday, May 1st at 12:00 PM.